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Case Studies – Schools & Education

Do you have precious, valuable, unique or unusual items within your School, College or University Archive? Are they popular or aging and so suffer from deterioration? Are they difficult to access? TownsWeb Archiving can help you digitise them and make them accessible.

Find out how we can help your archive.  To read a Case Study then please click the relevant title:

  • Radley College Case Study
  • Brunel University Case Study
  • David Wilson Library, Leicester Universty
  • Sedbergh School Case Study

Digitisation For School/Education Archives

Please take a moment to answer these questions….

  1. Does your archive hold a unique collection?
  2. Perhaps your archive includes a photographic collection, cinemfilm, old hand-written registers, large maps, posters, magazines or other interesting items?
  3. Are these items popular and therefore deteriorating due to public usage?
  4. Is accessibility limited due to there being a single copy or the fact that they are on microfilm/microfiche?
  5. Would your organisation be interested in generating potential new revenue? Placing this valuable archive online and allowing members of the public to download files or order prints generating completely new and untapped revenue.


Our specialist flat-bed, overhead equipment is non-contact which means that we have the ability to digitise:

  • Very old, fragile and deteriorating items
  • Bound items (without removing the spine)
  • Very small (postage stamp size) to very large items (3mx2m)
  • Fiche, film, 35mm slides, glass plates, cine-film & vhs film

We can offer this scanning service on site at your premises. Alternatively we can scan items offsite and offer a personal collection and return service of your precious items.

Read more on Heritage Digitisation.

Transcription, Metadata & OCR

We can transcribe the contents of your archive and add appropriate metadata. If your items are text based then we can OCR them and make them fully text searchable too.

Collections Management System

Our collections management system is called TWA ArcView and is hosted online – meaning any of your staff from any location can access it via the Internet. The Collections Management System will allow you to maintain your digital archive and it is unique in the fact that it will also allow you control and maintain the digital archive that the public can see online.

Read more on our Collection Management System.

Public Access

Our web development team will create a website where members of the public can view your digital archive. It will be hosted on our servers but will sit neatly and transparently within the Library’s own website.

If you are interested in generating revenue from your archive then we can install various ‘purchase’ options where members of the public can download images or request a print of an image.

Read more on our Public Access Services.

Dealing With Orders and Earning Revenue

TownsWeb Archiving will take and deal wth customer orders placed via your website on your behalf. Furthermore, if a customer requests a photograph of an image we will print it, package it and despatch it directly to the customer on your behalf. Each quarter we will send you a report showing all of the orders that have been taken for the previous 3 months along with a breakdown of all transactions. We will then credit your account with any profit made.

Want To Know More?

If you would like a copy of our case studies or if you wish to discuss any specific projects then please feel free to contact us by phone (01536 713834) or email.

You can also request a free quotation.