TWA’s Cemetery Solution – A Five Phase Process
Through a five phase process, offered exclusively by TownsWeb Archiving, we can support the digital reimagining of the invaluable services your crematorium and cemetery provides.
Search and instantly retrieve a grave, burial, cremation or map entry using our bespoke software while protecting your unique physical registers from permanent loss or damage through fire, flood, theft or continuous manual handling.
Phase 1: Digitisation
The digitisation process takes your heavy, fragile and often cumbersome physical registers and turns them into more manageable digital files, creating high resolution images that are suitable for preservation, future accessibility and printing. Your physical registers are securely handled and managed throughout and we offer a free of charge look-up service to ensure your service to the public remains uninterrupted.Digitising your registers, maps & records
Phase 2: Transcription
Once your registers are digitised the process of transcription can begin. Transcription sees any metadata and/or key information that appears within your physical registers (such as name, date of death, plot number) manually typed up and recorded. This facilitates quick and accurate retrieval while ultimately making your registers more accessible.Transcribing your registers, maps & records
Phase 3: Offline Access
While awaiting the transcription process you will be provided with a copy of all of the digital files, together with our responsive BookViewer software, to enable immediate digital searches against the registers. This software provides the look and feel more commonly associated with physical searching, but without the manual handling of large, awkward or fragile registers.Offline access to your registers, maps & records
Phase 4: Online Management & Access
When the first 3 phases have been completed, your records can be uploaded to our online Chronicle System where they can be securely managed and accessed by members of your team enabling them to add to or edit records, regardless of office location or the situation of your physical archive, cutting down on organisation, time and related cost.Online access to your registers, maps & records
Phase 5: Public Access
Once digitised and transcribed, your records are ready for publishing online. Chronicle, our digital archive management and publishing software, has proved a popular choice for many cemetery and crematoria offices. Chronicle provides for access through a purpose built website that incorporates existing branding and a filtered search facility to drive down to the exact information that users are looking for while providing opportunities for revenue generation.Public access to your registers, maps & records
Over 15 exciting years we’re proud to have delivered innovative solutions for many clients
The feedback from our cemeteries staff using PastView Chronicle has been absolutely fantastic. They now don’t know how they managed without it and wish that we’d have undertaken the project sooner!Bev Nash
Bereavement Services Director