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Data Capture - Transcription
Transport for London
The Sandhurst Collection
Scottish Canals
Rambert Archives
University of the Arts London
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Handwritten Transcription

Our handwritten transcription service provides an efficient solution for archivists and collection holders that are looking to capture handwritten data within their digital archive collections and convert it into searchable (machine readable) textual metadata.

Transcribing handwritten content comes in many formats. If your documents are formatted, such as registers, cadet books or indexes, then transcribing this data in a usable format such as an Excel document, will provide a wide range of control of data. If your collection aligns with letters, diaries or books, a format such as Word might be more suitable.

Frequently Asked Questions – Find out more

Get in touch and tell us about your requirements for a free, no obligation quote.

Digital assets

We can either digitise your material or you can provide us with your digital assets.


We can interpolate, deskew, reduce background noise and much more to produce the best possible transcription results.


Our specialists transcribe your digital material by hand, using our bespoke transcription validation software to guarantee the most accurate results.

System Integration

We can import your transcribed data straight into PastView or into your own system, ready to link to your digital images.

Hear what our clients have to say about our data capture services

Transcription Frequently Asked Questions

Our specialist technicians meticulously transcribe your content using scans of your JPEG and TIFF image collections (often produced via digitisation).

The transcribed text can then be added as metadata to a digital archive and associated with the image it was scanned from, to allow keyword searching of the text content, either via collections management software or on a digital archive website.

For example, if you digitised a collection of handwritten registers, then transcribed to extract the text, this would then allow searching by keyword against the articles’ content.

To see examples of this in action take a look at our PastView digital collections management system.

We can capture handwritten content of any digitised items – from formatted items such as registers, cadet books or index’s to letters, diaries and books.

We can redact any sensitive data, ensuring that any transcribed data complies with data-protection and 2018 GDPR legislation.

Our team can also index your digitised files by incorporating metadata created from the transcription within the filenames of the digital images.

Once data has been transcribed we use bespoke validation software, which cross-checks your transcribed data against thousands of other records that TWA have transcribed in the past, to highlight and correct any potential errors (even errors in forenames, surnames, and location names).

This unique software, together with our human spot checking process, allows us to offer an average accuracy of 95%.

We can produce output files in any format you specify, such as Microsoft Word, Microsoft Excel, Adobe PDF, Text or CSV.

We can help you import the data into your own system, alternatively we can import the data into our collection management systems, PastView. Take a look at our internet based BookViewing Software, which allows you to link the transcribed data to your digitised images.

If you are interested in publishing your digital collection and transcription data online, find a PastView package here to suit your organisation.

Whilst our OCR service can be very accurate when converting printed type text into digital format, in our experience the accuracy of OCR on handwritten text is very poor. For this reason, in the case of capturing hand written text we recommend using our transcription service.

Calculate the cost of your data capture project

Enter your data capture requirements and tick the box to confirm whether you would like us to get in touch to discuss your requirements further. If you’re not quite ready to use our online quote calculator, feel free to call on 01536 713834 or email us [email protected]


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