Reports & Letters

Reports & Letters (Loose Items)

TownsWeb Archiving’s digitisation technicians are experts in heritage scanning and have a wealth of experience in the digitisation of reports, letters, pamphlets and other fragile loose paper collections.

Our team will create folder structures that mimic the original collection and name files to improve the accessibility of the collection.

Digitisation protects your material from loss or damage and makes them quickly accessible. We can create output formats in TIFF, JPEG (JPEG2000), PDF (PDFA), or any other industry-standard format you may require. We can also create further surrogate files, such as OCR’d multi-page PDFs, MS Word and eBooks.

Find out how much your project could cost

Hear what our clients have to say about our digitisation services

TownsWeb Archiving have proved very able and extremely helpful in supporting us to bring a local heritage alive for local people. We would certainly recommend TownsWeb Archiving to other libraries, museums and archives.

Lisa Keys

Exhibition and Display Officer

We are delighted with the results. Without TownsWeb Archiving’s services we could not have completed the work in time and on budget. Their staff have been nothing but approachable, helpful and attentive and I can strongly recommend their services.

Martin Devereux

Head of Digital

TownsWeb offered us a complete end-to-end service, from scanning and transcription, to web design and content management software. Their work was completed quickly and to a high standard, and we are extremely pleased with the results.

Janice Miller

Information & Archives Officer

Digitisation Frequently Asked Questions

We use a combination of high-resolution planetary scanners, self-compensating book cradles and flat surface boards to support delicate items throughout the digitisation process. We also have a range of high-resolution cameras offering non-contact capture of precious, old and fragile material.

All files are captured by our highly trained digitisation technicians using overhead, daylight balanced, non-heat producing lighting before undergoing a formal quality assurance checking procedure. The final step in the process is the delivery of your electronic files by hard drive.

Calculate the cost of your digitisation project

Enter your digitisation requirements and tick the box to confirm whether you would like us to get in touch to discuss your requirements further. If you’re not quite ready to use our online quote calculator, feel free to call on 01536 713834 or email us [email protected]

Quote assumptions and specifications

Size: 35mm Frame
Folder Naming: Excluded (unless selected)
File Naming: Sequential (example: “001.tif”, “002.tif” etc.) Unique (example: “Accession-Number.tif”) Excluded (unless selected).
Resolution: 5,000 PPI
File Formats: TIFF and JPEG (other formats available on request)
Simplex/Duplex: Na
Pre/Post Processing: Image adjustments, rotation, flipping, cropping excluded
Quality Checking: Fees included

Size: Up to A1
Folder Naming: Excluded (unless selected)
File Naming: Sequential (example: “001.tif”, “002.tif” etc.) Unique (example: “Accession-Number.tif”) Excluded (unless selected).
Resolution: 200 PPI
File Formats: TIFF and JPEG (other formats available on request)
Simplex/Duplex: Front and Back Capture (if selected)
Pre/Post Processing: Image adjustments, rotation, flipping, cropping excluded
Quality Checking: Fees included

Size: 35mm Frame
Folder Naming: Excluded (unless selected)
File Naming: Sequential (example: “001.tif”, “002.tif” etc.) Unique (example: “Accession-Number.tif”) Excluded (unless selected).
Resolution: 5,000 PPI
File Formats: TIFF and JPEG (other formats available on request)
Simplex/Duplex: Na
Pre/Post Processing: Image adjustments, rotation, flipping, cropping excluded
Quality Checking: Fees included

Size: Up to A4
Folder Naming: Excluded (unless selected)
File Naming: Sequential (example: “001.tif”, “002.tif” etc.) Unique (example: “Accession-Number.tif”) Excluded (unless selected).
Resolution: 600 PPI
File Formats: TIFF and JPEG (other formats available on request)
Simplex/Duplex: Na
Pre/Post Processing: Image adjustments, rotation, flipping, cropping excluded
Quality Checking: Fees included

Size: Up to A5
Folder Naming: Excluded (unless selected)
File Naming: Sequential (example: “001.tif”, “002.tif” etc.) Unique (example: “Accession-Number.tif”) Excluded (unless selected).
Resolution: 300 PPI
File Formats: TIFF and JPEG (other formats available on request)
Simplex/Duplex: Front and Back Capture (if selected)
Pre/Post Processing: Image adjustments, rotation, flipping, cropping excluded
Quality Checking: Fees included

Size: Up to A1
Folder Naming: Excluded (unless selected)
File Naming: Sequential (example: “001.tif”, “002.tif” etc.) Unique (example: “Accession-Number.tif”) Excluded (unless selected).
Resolution: 200 PPI
File Formats: TIFF and JPEG (other formats available on request)
Simplex/Duplex: Front and Back Capture (if selected)
Pre/Post Processing: Image adjustments, rotation, flipping, cropping excluded
Quality Checking: Fees included

Size: Up to A4
Folder Naming: Excluded (unless selected)
File Naming: Sequential (example: “001.tif”, “002.tif” etc.) Unique (example: “Accession-Number.tif”) Excluded (unless selected).
Resolution: 600 PPI
File Formats: TIFF and JPEG (other formats available on request)
Simplex/Duplex: Front and Back Capture (if selected)
Pre/Post Processing: Image adjustments, rotation, flipping, cropping excluded
Quality Checking: Fees included

Size: Up to A4
Folder Naming: Excluded (unless selected)
File Naming: Sequential (example: “001.tif”, “002.tif” etc.) Unique (example: “Accession-Number.tif”) Excluded (unless selected).
Resolution: 300 PPI
File Formats: TIFF and JPEG (other formats available on request)
Simplex/Duplex: Front and Back Capture (if selected)
Pre/Post Processing: Image adjustments, rotation, flipping, cropping excluded
Quality Checking: Fees included

Digitisation

Data Capture

Publishing