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Digitisation Services
DIGITISATION
Reports & Letters (Loose Items)
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Reports & Letters (Loose Items)

TownsWeb Archiving’s digitisation technicians are experts in heritage scanning and have a wealth of experience in the digitisation of reports, letters, pamphlets and other fragile loose paper collections.

Our team will create folder structures that mimic the original collection and name files to improve the accessibility of the collection.

Digitisation protects your material from loss or damage and makes them quickly accessible. We can create output formats in TIFF, JPEG (JPEG2000), PDF (PDFA), or any other industry-standard format you may require. We can also create further surrogate files, such as OCR’d multi-page PDFs, MS Word and eBooks.

Find out how much your project could cost

 

Hear what our clients have to say about our digitisation services

Digitisation Frequently Asked Questions

We use bespoke, large format, high-resolution planetary scanners and a range of high-resolution cameras, offering non-contact capture of your rolls and parchments. Our equipment can capture single page or double-page spreads creating output formats in TIFF, JPEG (JPEG2000), PDF (PDFA) or any other industry-standard image format you may require. We can also create further surrogate files, such as OCR’d multi-page PDFs, MS Word and eBooks.

All files are captured by our highly trained digitisation technicians using overhead, daylight balanced, non-heat producing lighting, before undergoing a formal quality assurance checking procedure. The final step in the process is the delivery of your electronic files by hard drive.

As standard, TWA survey all material prior to any digitisation project being carried out to ensure that it can withstand the scanning process. If there is evidence of fragility, brittleness, and/or mould, or any other signs of damage to your rolls or parchment, then recommendations will be made for how to repair and stabilise the content appropriately.

These are often largescale items and, as such, they are more prone to damage and tearing. They are also often stored rolled, which means they must follow a relaxation process to ensure they lay flat before capture. They can sometimes be so large that they have to be digitised in parts before being digitally stitched back together again. If any of these steps are not taken then this could impact overall image quality, with a loss to the rich detail contained within, as well as any plans to carry out Optical Character Recognition (OCR) in the future.

We do offer a secure collection and delivery service and this is something many of our clients request. Your material is registered in and out by our experienced drivers, and transported in secure, insured vehicles. Safe packing, handling and stacking procedures are always observed and we guarantee that your material never leaves our sight, being immediately placed under safe conditions upon arrival.

Calculate the cost of digitising your loose items collections

Simply input your specifications into the FREE digitisation quote calculator below, to get an estimate of how much your project might cost. The prices quoted are indicative for your material quantity and type but are subject to any additional costs such as file naming, folder naming and any post-processing requirements you may have.

If you don’t see your specific material listed it might be that your content is more suited to an informal chat.

Loose Item Digitisation Quote Calculator

Important Note: We charge a standard £500 project set-up and management fee in addition to the cost of digitisation.

Capture the data within your Reports & Letters

Digitisation places your reports & letters in the perfect format to capture the valuable data contained within them, offering great potential for system integration and online access and discovery.

Capture the data within your collection with optical character recognition, identifying typed text within images and converting this to searchable metadata through a process of scanning, using the latest specialist software. We can also carry out any preprocessing measures necessary to get the very best results, outputting to any format you may require.

Learn more about Optical Character Recognition

Publish your Reports & Letters online

PastView is the perfect platform for publishing your reports & letters online, offering great potential for access and discovery. Manage and publish your collection with: